Minutes of the Management Meeting

Zoom Meeting

Tuesday 24^th November 2020

1. Present: Nigel Cates; Julian Hawley; Emily Hall-Roberts; Diane Barlow; Vicky Morris; Paul Lees; Rob Hiscocks; Wendy Sharpe

Apologies: Mary Gisborne

2. Actions from Management Meeting of 21^st July 2020

• Parish Council report attached

• Paul has passed information to Nigel

• Wendy outlined the changes that would need to be made regarding charitable status. She will summarise these for members and also consult with Community First.

• Discussion ensued regarding personal liability and current insurance.

• Diane to provide Wendy with contact details for Community First.

The minutes were agreed.

3. (a) (b) Reports from Chairman and Treasurer were given in AGM.

(c) There will be single usage of the building by preschool until circumstances change.

Scouts will be re-evaluating their position in February.

Vicky expressed concerns regarding cleaning and movement of equipment after covid-19 situation. She also asked what the projected income would be for 2020/21. I.e. is preschool income level with current expenditure.

Julian responded that it should cover under the circumstances and that there are reserves if expenditure exceeds income.

(d) New room has been completed. Only maintenance to date has been the run off into a drain. Julian has cleared this though a ceramic piece requires replacement. Drain is now flowing.

A light is required at the end of the new build. Nigel has discussed this with scouts and will carry out the fixing to wall.

Vicky has some concerns regarding the state of the underlay at the entrance however this is to be replaced in Phase 2.

Using gravel to fill shallow areas has mainly worked but washes away after heavy rain.

Nigel has moved the bins. Vicky will see to the removal of the BBQ.

One green bin has a damaged wheel. Julian will look into this.

Rob expressed concerns over the placement of the calor gas cylinders. This will be addressed in Phase 2 plans.

5) REPORTS FROM USERS

Preschool New signage has been put up for parents bringing children to sessions.

Numbers are limited and currently 17 rising to 25 after Christmas then 30.

Scouts Meetings are taking place on Zoom with lower numbers

Finances have been hit by reduction in numbers

Nationally the Scouting Association is having financial problems.

Church The church is open 1 day a week for private prayer.

Trees in the community garden have been removed.

Plans to have a Christmas Service in December with limited numbers.

Parish Council

The Parish Council has discussed the Legacy Grant and an initial submission is to be made by 5^th December. If this is approved the deadline for the next stage is 5^th March 2021.The Parish Council are impressed by the work already achieved and thanks the Workman Trust for its efforts.

5) NEW BUILD PHASE 2

Julian and Nigel have met with members of the Parish Council. They were encouraged to increase the amount to be applied for to £71638 which would include the new build, driveway,

20% contingency fund, 20% architects fees. £9000 for furnishings to be raised by the trusts fund raising activities. Roger Davies and Richard Sims have been very helpful with the submission.

Copies of the items for submission are attached.

If the submission is approved the PC will go to the community via a questionnaire to gain a majority approval from villagers,

Emily was asked to pass on the thanks of the committee to the Parish Council.

The members of the committee voted that this submission should go ahead.

Date for next Meeting: Tuesday 19^th January 2021

Since the meeting a new document regarding safeguarding has been sent from Community First and circulated to the committee members.

The Annual General Meeting of the Joseph Baker Workman Trust was held on 15th October 2019. Copies of the Minutes and the Chairman’s Report can be accessed below

AGM Minutes

Trust Chairman’s Report

Since lockdown the Old Schoolroom has had no income therefore the money raised from 100 Club is needed more than ever.  Please renew as soon as possible and no later than Saturday 8^th August.  If insufficient numbers have been taken up and paid for by that date we will have to consider not running 100 Club. 

The £500 that goes into the renovation and refurbishment fund will also enable the trustees to keep up a reasonable balance of funds for unexpected repairs.  Planning permission has been granted for an extension which was due to be built this summer.  Obviously, this has been delayed.  Another major project will be the resurfacing of the drive.

Please continue to help.           

There are some numbers available for the 2020/21 year.  Cost to you £10 per number cash or a cheque made payable to Joseph Baker Workman Trust. Post through my letterbox and remember to put your name on please.

The first draw will be in September.

Please advise Diane Barlow if you want to be reminded of your numbers.

On behalf of the trustees of Joseph Baker Workman Trust

Diane Barlow :  01386 860521

15 The Dovecote, Charlton, WR10 3LL

Charlton Old Schoolroom Open Day and Village History Exhibition

To celebrate the 140th anniversary of the opening of Charlton Old Schoolroom in 1880 and as part of National Village Halls Week 2020, an open day was held in the Old Schoolroom on Saturday 25th January from 11:00am ~ 3:00pm at which an illustrated exhibition of the history of the village from prehistoric times to the present day was on display.

This event also provided an opportunity for everyone in the village to see the improvements already made to the schoolroom building over the last two years and to see what plans we have for the future.