Charlton Village in Worcestershire

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Privacy Statement

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data, e.g. a name, photo or address. Identification can be by the information alone or with other information in the data controller’s possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

Charlton Parish Council is the data controller (contact details are below). This means it decides how your personal data is processed and what it is used for.

How do we process your personal data?
Charlton Parish Council complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and
destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and be ensuring that appropriate technical measures are in place to protect personal data.

  • We may use your personal data for the following purposes:
  • To enable us to provide services for the benefit of residents within the parish of Charlton
  • To process relevant transactions including donations and grant applications.
  • To send you information that you have requested.
  • To manage employees and contractors.
  • To maintain our own accounts and records (including the processing of grants).
  • To inform parishioners and the wider community of news, events, activities and services within the parish.
  • To seek your views, opinions and comments.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you. We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other organisations with your explicit consent.

How long do we need your personal data?

We will keep records as legally required. For example it is best practice to keep financial records for a minimum of 8 years to support HMRC audits. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority, such as the current electoral roll. We will endeavour to keep data only for as long as we need it- it will be deleted when no longer required.

Your rights and your personal data

  • Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
  • The right to request a copy of your personal data which Charlton Parish Council holds.
  • The right to request that Charlton Parish Council  corrects any personal data if it is found to be  inaccurate or out of date.
  • The right to request your personal data is erased where it is no longer necessary for Charlton Parish Council to retain such data.
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability).
  • The right to object to the processing of personal data, or restrict it to certain purposes.
  • The right to lodge a complaint with the Information Commissioner’s Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to starting the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please contact the  Parish Clerk.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email on https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Accessibility Statement

This accessibility statement applies to https://charlton-worcestershire.co.uk . This website is run by Charlton Parish Council. We want as many people as possible to be able to use this website. For example, that means you should be able to:

  • change colours, contrast levels and fonts
  • zoom in up to 300% without the text spilling off the screen
  • navigate most of the website using just a keyboard
  • navigate most of the website using speech recognition software
  • listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)

To assist with website accessibility, Charlton Parish Council has installed the UserWay Accessibility Widget.

Located at the bottom left of the website, this widget offers a broad selection of functions that users can mix and match to meet their individual accessibility needs. Each of the functions can be turned on or off or set at an interim value. Furthermore, settings for each user are automatically saved (via a cookie) for future site visits. The functions include, but are not limited to:

  • Keyboard Navigation: Navigate most of the website using just a keyboard.
  • Read Page: Listen to most of the website.
  • Contrast: Change contrast levels. Choose from the following: normal contrast, invert colours, dark contrast, light contrast and desaturate.
  • Highlight Links
  • Bigger Text: Choose from four increasing font sizes without the text spilling off the screen.
  • Text Spacing: Modify line spacing for improved readability for dyslexic and visually impaired users.
  • Stop Animations
  • Legible Fonts
  • Reading Guide: Converts the cursor into a high contrast horizontal reading guide. Focuses and guides the eyes to reduce eye strain for users who are visually impaired, dyslexic and users with Presbyopia.
  • Tooltips: Shows alternative text and aria labels for on-screen elements with a simple mouse hover. Tooltips are prominent, high contrast and easy to read for low vision users with accessibility needs.

We’ve also made the website text as simple as possible to understand.

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible this website is

We know some parts of this website are not fully accessible:

  • most older PDF documents are not fully accessible to screen reader software

Feedback and contact information

What to do if you cannot access parts of this website

If you need information on this website in a different format:

email parishcouncilclerk@charlton-worcestershire.co.uk

We’ll consider your request and get back to you in 15 working days.

Reporting accessibility problems with this website

We’re always looking to improve the accessibility of this website. If you find any problems nomaggiet listed on this page or think we’re not meeting accessibility requirements, contact:

Enforcement procedure 

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Contacting us by phone or visiting us in person

Find out how to contact us: https://charlton-worcestershire.co.uk

Technical information about this website’s accessibility

Charlton Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance Status

This website is partially compliant with the Web Content Accessibility Guidelines version 2.1 AA standard due to the non-compliances listed below.

  • Older PDF files such as Meeting Minutes and Agendas published before 23rd September 2018.
  • Scanned documents such as Conclusion of Audit or documents that may include a signature.
  • Videos
  • Content produced by third parties or using third party software.

Third party software includes but is not limited to:

  • Google Maps

    The Google Maps that are embedded on a number of pages throughout the website are not accessible for screen readers.  The pages on which these maps appear include the Contact page. The maps do not meet WCAG 2.1 success criterion 1.1.1 (non-text content). However, to reduce the impact of these maps being inaccessible to some readers, we have provided a written address for each event venue location on the individual event pages.
  • Google reCAPTCHA

    The reCAPTCHA anti-spam software used for the online forms on the Contact page does not meet WCAG 2.1 success criterion 2.4.6 (headings and labels). Users who are unable to use these online forms are encouraged to contact the Parish Clerk, parishcouncilclerk@charlton-worcestershire.co.uk outlining the subject-matter of their query, and the Clerk can forward their query on to the appropriate person.

Disproportionate Burden

Nothing is cited as being a disproportionate burden

Content that’s not within the scope of the accessibility regulations.

PDFs and other documents

Many of our older PDFs and Word documents do not meet accessibility standards – for example, they may not be structured so they’re accessible to a screen reader. This does not meet:

  • WCAG 2.1 success criterion 4.1.2 (name, role value).
  • WCAG 2.0 success criterion 2.4.5 Multiple Ways
  • WCAG 2.0 success criterion 2.4.8 Location

The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services. For example, we do not plan to fix documents such as agendas, minutes and financial documents prior to 2018.

The Council are required, by law, to upload a number of documents that have been approved and signed (the end of year audit for example), this is done by scanning the document and uploading as a PDF filetype. The very nature of a scanned document is not accessible and often OCR conversion of the document is not perfect. This will be reviewed, likely in 2025 to see if technology or regulations have changed.

Any new PDFs or Word documents the Council publish will aim to meet accessibility standards, unless these documents are in a format which cannot be made accessible easily. If you are unable to access any document on this website due to its format, please contact the Clerk via the methods mentioned above.

What we’re doing to improve accessibility

We will be running regular accessibility checks and ensure that new content added to the website meets accessibility requirements where possible.

Preparation of this accessibility statement

This statement was prepared on 19th November 2020.

This website was last tested on 19th November 2020. The test was carried out via Charlton Parish Council (self-evaluation) on representative pages following the Government accessibility checklist and using the Wave Accessibility Evaluation Tool.

We focused on the most popular website pages to test, including the homepage and the meetings documents page.

Police and Crime Commissioner’s Newsletter

The latest edition of the PCC’s newsletter contains details of how to take part in the consultation on the proposed Safer West Mercia plan, the new £1M safer streets fund, the animal Welfare scheme in partnership with the Dogs Trust and a report on the recent Police Officer Bravery Awards including awards to officers from Shrewsbury Police. You can download the full newsletter here:

https://mailchi.mp/6ef2979e8cab/a-further-1m-to-tackle-violence?e=a41cfb5db5

New Covid rules for travellers come into force on Sunday 24th October

The Evesham Journal has published the following helpful guide to the new Covid rules for travellers which came into force on Sunday:

Eligible fully vaccinated passengers arriving in England from countries not on the UK’s red list can take a cheaper lateral flow test instead of a PCR from today.

Lateral flow tests must be taken as soon as possible on the day of arrival in England or at the latest before the end of a passenger’s second day and can now be purchased from the list of private providers on GOV.UK from as little as £22 – significantly cheaper than PCR tests.

Lateral flow tests for international travel must be purchased from a private provider as NHS Test and Trace lateral flow tests cannot be used for international travel.

Passengers who have already bought a PCR to use for travel do not need to buy another test as PCRs can still be used.

Passengers must take a photo of their lateral flow test and booking reference supplied by the private provider and send it back to them to verify the result.

Passengers are also able to book a test which they can take on their arrival into England at testing centres located in some airports.

People using PCR tests for travel will have their test reported by the company they purchase the test from.

Anyone testing positive will need to isolate and take a confirmatory PCR test, at no additional cost to the traveller, which can be genomically sequenced to help identify new variants.

PCR tests can be accessed free of charge by ordering in the usual way through NHS Test and Trace – via?nhs.uk/coronavirus?or by calling 119.?

Test providers will be expected to advise people to self-isolate and direct people towards the NHS Test and Trace booking page.

You can view the Government’s complete advice on Covid rules and precautions at:

https://www.gov.uk/guidance/travel-abroad-from-england-during-coronavirus-covid-19

CCTV Cameras in Fladbury

Some residents have been asking about the installation of CCTV cameras beside the Severn Trent pumping station on Mill Lane in Fladbury. These have been installed by the Environment Agency as part of its flood warning strategy. In addition to any other monitoring of levels in the river, the cameras will show when the road is flooding and help with road closure/diversion activity.

Report on Harvest Lunch – October 2021

The harvest lunch took place on Saturday 16th October and all places were taken. A splendid ploughman’s lunch, followed by apple pies and cakes, was enjoyed by all. Thanks to everyone who helped organise the event and contributed food and particularly to the village ladies who worked so hard on the day. £200 was raised for Farm Africa and the Pershore Foodbank and a further £100 was raised from the raffle for the Old Schoolroom fund.

Some photographs of the event are shown below:

Quiz Evening

There will be a quiz evening on Saturday 27th November at Cropthorne & Charlton Village Hall. Details below:

Minerals Local Plan (MLP) Update

The parish councils of Charlton, Cropthorne, Fladbury and Wick have responded to the consultation on the Main Modifications to the Plan, following the Examination in Public in November 2020

The consultation asked for comments on whether the MLP is legally compliant and sound in respect of it being positively prepared, justified, effective and compliant with national policy. In respect of legal compliance, the parish councils’ opinion was that the MLP is not legally compliant in particular respect to community engagement and communication, as detailed in the National Planning Policy Format (NPPF) and Worcestershire County Council’s own Statement of Community Involvement (SCI). In respect of the soundness of the MLP, the parish councils’ opinion is not sound in respect of its impact on climate change, the loss of best and most versatile agricultural land and impact on air quality. The parish councils’ detailed responses can be downloaded and read on the Minerals Local Plan page of this website.

Stolen Gully Covers

There are reports of the theft of drain and gully covers from Yessell Lane in Charlton and Neigh Lane and Main Street in Cropthorne. Worcestershire Highways’ contractors are making the sites safe and will eventually be replacing the stolen items. If anyone notices suspicious behaviour around street gullies, please report this to:

eveshamtsrw.snt@westmercia.pnn.police.uk